Administrative assistants are an important part of any organization and demand specific job qualifications. Crafting a standout summary of qualifications to accompany your resume not only highlights your skills and experiences but also attracts potential employers. In this article, we’ll discuss how to write an effective summary of qualifications for an administrative assistant position.
What is a Summary of Qualifications?
A summary of qualifications is a brief overview of your experience and skill set, usually listed at the top of a resume. It should be concise and clear. Including your key qualities and qualifications allows potential employers to quickly assess whether you meet the job requirements and are a potential fit for the position.
Tips for Writing an Administrative Assistant Summary of Qualifications
When writing a summary of qualifications for administrative assistant jobs, you should include a few key elements. Here are the main points to consider:
Specify Your Administrative Skills
When creating your summary of qualifications, keep in mind that employers are looking for applicants with technical and organizational skills. Mention your experience with filing, data entry and processing documents. Furthermore, if you have prior experience with customer service, document creation, project management or any other administrative-related skills, you should include them in this brief overview. Highlight your skill set and any relevant courses you’ve taken in the field.
Include Your Professional Qualities
In addition to technical and organizational skills, you should also highlight your other professional qualities that make you a good fit for the job. Mention your written and verbal communication, accuracy, good judgement and problem-solving skills.
Write down Your Areas of Expertise
Every administrative job is different, so include areas of expertise related to the particular administrative field in which you are interested. For example, if you are applying for a medical office assistant position, it’s important to mention your knowledge of medical terminology and medical office software.
List Your Relevant Licenses and Certifications
Your summary of qualifications should also include a list of applicable professional licenses and certifications. This is especially important if you are applying for an executive assistant role that requires specialized knowledge of certain software products.
Mention Any Prior Work Experience
Include any past experience that is relevant to the position, such as an internship or previous administrative assistant roles. Don’t forget to mention if you have prior experience in a specific industry such as healthcare, finance or legal.
Specify Your Education Level
In particular, if you have a degree in a field that is related to the role, such as business management or accounting, it’s good to list it in your summary of qualifications. Your education level should also include any university degrees, relevant short courses or professional development seminars.
People Also Ask
What are the duties of an administrative assistant summary?
The duties of an administrative assistant summary include managing organizational systems, such as scheduling appointments; managing correspondence, such as emails and memos; setting up meetings; creating databases; and performing administrative tasks.
What should a professional summary include?
A professional summary should include a brief overview of your skill set, professional qualities, areas of expertise and any relevant licenses or certifications. It should also include a list of prior work experience and education level.
What should you avoid in a summary of qualifications?
When writing a summary of qualifications, you should avoid writing in a vague or passive voice. It’s important to include your key qualifications and be as specific as possible with your language.
How long should a summary of qualifications be?
Your summary of qualifications should not exceed a few sentences. It’s important to keep it concise and directly to the point.
What are the qualities of a good administrative assistant?
The qualities of a good administrative assistant include strong interpersonal and communication skills, accuracy and attention to detail, good organizational and problem-solving skills, and proficiency with task management tools and software.
Writing an effective summary of qualifications for administrative assistant jobs is an important part of creating a resume that stands out to potential employers. By highlighting your key qualifications and professional qualities, you can create an effective summary that gives you an edge over other applicants.