Writing a medical record specialist resume is no small feat. Crafting a resume that acknowledges and highlights your experience while conveying the necessary information to put you on the short list of potential hires can require a lot of careful thought, organization and detail. By following certain guidelines, you can make the process of writing your resume for the medical record specialist role much easier. Here are 10 key headlines and tips to consider when creating your resume.

1. Choose The Right Format

When writing your resume for a medical records specialist role, one of the first things you’ll need to decide is the type of format you’ll use. There are three major types of formats common to professional resumes – chronological, functional, and combination.

A chronological format is the format most used in resumes for medical records specialist roles and is the best choice because it’s organized by date. This type of resume emphasizes work experience rather than skills and is organized in reverse chronological order, with the most recent job appearing first.

Try to Include Relevant Sections

When creating your resume, consider including the following sections: contact information, summary, education, skills and experience. Highlight any skills which align with the role of medical record specialist and any certifications you have received through extensive training. Include accomplishments and initiatives you’ve taken in previous roles to support your credibility.

Use Effective Language

For your resume to make a positive first impression, your language should be clear, concise and direct. This will ensure that your skillset is clear to potential employers. Avoid long sentences, jargon and exclamatory words. Use action verbs to begin each point and emphasize your achievements.

2. Focus on Achievements

The most compelling resumes for medical records specialist roles will include a section about achievements. Resume readers will be looking for evidence that you can complete the duties required for the position with minimal supervision. Avoid simply rephrasing your job title and focus on the key achievements instead. Examples of achievements include, but are not limited to, improving existing processes, creating more efficient ways of working, and increasing the accuracy of data.

Highlight Key Features

When describing each job role, include key features that show you are right for the job. Don’t simply list the duties of your previous job. Instead, point out the results you achieved, such as reducing data errors, creating efficient workflows, or effectively managing customer relationships.

Include Keywords

In order to be sure your medical record specialist resume is noticed, choose keywords that are in line with the job description. Use industry, product, and/or technology-specific terms that display your understanding of the job and field while demonstrating your experience. Show you possess the skills and knowledge necessary to perform the role by using keywords that accurately portray your past experiences.

3. Proofread Before Submission

Once you’ve included all the required sections in your resume, double check for typos and accuracy. After proofreading, ask someone else to read it as a second opinion. A great way to check for additional errors is to read your resume out loud and listen for any mistakes. This also helps ensure that you clearly present all the job details to potential employers.

Check for Gender Neutrality

When writing in the professional field, it’s important to write gender-neutral resume to ensure all individuals have an equal chance of gaining employment. Always use pronouns such as “they” or “them” instead of “he” or “she” when referring to yourself or someone else. You should also avoid gendered words, such as “mailman,” “waitress,” “manpower,” and “craftsmanship.”

Include Up-to-date Information

Lastly, make sure to include only accurate and up-to-date facts when adding information to your resume. Include dates that correspond to your job roles and avoid adding information that is no longer relevant, such as outdated software you used in a past job.

People Also Ask

What Are Important Skills for a Medical Records Specialist?

Important skills for a medical records specialist include knowledge of medical terminology, coding accuracy and attention to detail. Additionally, effective customer service skills and knowledge of relevant software systems such as Epic and Allscripts are also important.

What Technology do Medical Records Specialists Use?

Medical records specialists use a variety of digital health record software programs and databases such as Epic, Allscripts and Cerner. Additionally, medical records specialists often use basic office software such as Microsoft Office, Outlook and the Adobe Creative Suite.

What Are The Education Requirements for Medical Records Specialists?

Medical records specialists usually have an associate degree or certificate in health information technology. Some may also have a bachelor’s degree in the same field. Knowledge of medical terminology and CPT codes, as well as ICD 10-CM codes are typically required.

What Certification Do Medical Records Specialists Need?

Although certification is not always required to become a medical records specialist, certifications such as RHIA, RHIT, and CCS can be helpful when competing for jobs.


Creating an effective medical record specialist resume can take a lot of researching, preparation and forward thinking. Writing a resume for medical records specialist roles requires an understanding of medical terminology, coding, customer service and software systems. By focusing on achievements and highlighting key features, you can ensure your resume stands out and puts you in the running for the job. Be sure to also proofread your resume for any typos and use gender-neutral language. Following these tips will ensure you create a medical records specialist resume that will have employers reaching out to you!